2024-25 Annual General Meeting
Date & Time: Monday May 12 2025, 7 p.m.
Location: Plattsville Arena, upstairs in the Lions Hall
Information for the Meeting:
Constitution & Bylaws (latest amendment: May 2024)
Notice of Motion Submission Form
Board of Directors Nomination/Self-Nomination Form - C
omplete & submit the form by noon on Sunday May 11 2025 to either nominate someone or indicate your interest in any of the Board positions open for election/re-election at the 2024-25 AGM. All submissions will be presented at the Annual General Meeting; nominations from the floor will be also be accepted. An election will take place for any position for which more than one individual has been nominated and/or indicated an interest. See below for a brief description of each role. Consider getting involved in our Association!
Documents for the 2024-25 AGM:
* Note that while there will be an opportunity for discussion of New Business with membership input/feedback on the agenda, any items directly connected to proposed changes to the Constitution or Bylaws must be submitted through the above Notice of Motion form, so that they are added to the official agenda.
Board of Directors Elections:
Refer to Bylaws 1.0 and 2.0 (link provided above) for the full list of positions on the Board, along with the responsibilities of each.
Below is a brief description for each of the roles that are open for election/re-election at this year's AGM.
Note that each position holds a two-year term, with the exception of the Member-at-Large positions which hold a one-year term.
President - previously held by Trevor Braunig
Note: Previous to being eligible to hold the position of President, an individual must have served a minimum of one year on the Executive Board of Directors.
Director: Southern Counties League Rep - currently held by Jeremy Goodfellow
- attends all league meetings (usually in Paris, once a month)
- is the liaison between the league and Association
- ensures league rules are communicated to respective coaches
Director: Coach Development - currently held by Shawn Crozier
- coordinates the recruitment of, and selection process for, team head coaches
- assists with recruiting additional bench staff as needed
- ensures all bench staff have completed the required training certifications, and have a current Vulnerable Sector Check on file
- assists with any dispute resolutions involving coaching staff
- is the liaison between the coaches and Association
Director: Tournaments - currently vacant
- coordinates all activities concerning PDMHA sanctioned tournaments, including scheduling and recruitment of team entries
- ensures OMHA tournament regulations are followed
- presents a financial report for each tournament to the treasurer
- traditionally, PDMHA has hosted the following: U11 LL Pride Tournament (early Dec.); Christmas Break Tournament or Jamboree; Little Brave Jamboree & Tournament over March Break
Director: Equipment - currently vacant
- ensures each rostered team is provided with a supply of pucks and medical items for trainer's first aid kits
- is the contact for corporate sponsorships, such as Timbits and AtoMc
- tracks inventory of team jerseys and goalie equipment (U11 and below)
Director: Fundraising - currently vacant
- oversees the annual fundraising raffle draw
- assists with additional fundraising efforts if needed to balance budget
Members-at Large - up to five positions, each with a one year term; currently held by: Brendan Eby, Crystal Simpson, Marcie Chaudet, Michelle Swartzentruber, Aaron Montgomery
- attends board meetings to provide additional input on Association operations
- learns about other Board positions and assists where possible